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Retirement Resignation Letter Writing Tips and Examples


Retirement Resignation Letter: Retirement resignation letter. Are you ready to let your employer know that you’re retiring? If so, notify your employer with a formal retirement letter. It provides official documentation for your company’s human resources department files.

Retirement Resignation Letter Writing Tips and Examples

Retirement Resignation Letter Writing Tips and Examples

Notifying Your Employer about Retirement

Depending on your job and your relationship with your employer, you most likely will want to offer more than two weeks’ notice, which is typical for resignations.

That’s especially the case if you’ve had a lengthy tenure with the company.

It’s important to check your company’s retirement policies, so you’re familiar with the retirement process and how retiree benefits, pensions, retirement accounts, unused leave, and other factors impact your retirement work.

Typically, retirement dates are based on eligibility for retiree benefits.

If you have an in-person conversation with your manager or human resources department, you may be able to negotiate a retirement date that fits the needs of both you and your employer.

What to include in a Retirement Letter

Your retirement letter should include the details of your departure:

‣ Our letter should include the date you are resigning, which will be the last day you work.

‣ If you can help during the transition that will follow your resignation, mention this as well.

‣ Assuming that you have become a valued employee during your position tenure, offering to assist with training your successor or preparing your team for your departure will become a final “gold star” in your career history.

‣ It is also polite to thank the company for the opportunities you have had while working for their firm.

Retirement Resignation Letter Example (Text Version)

Frank Jones

123 Main Street, Anytown, CA 12345



October 15, 2021

April Lee


Acme Corporation

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee,

I would like to inform you that I will be retiring effective November 1, 2021.

I have truly enjoyed working for Acme Corporation, and I sincerely appreciate the support provided to me during my 10 years as part of the company.

The stimulation of our positive corporate culture and the opportunities for promotion and professional advancement I was given made waking up and coming to work each day a pleasure.

While I look forward to enjoying my retirement, I will miss being part of our team and the company. I trust that the friendships I have developed here will last well into the future.

If I can be of any assistance before my departure or afterward, then please let me know. I’d be happy to provide whatever assistance I can to provide a smooth transition to my successor.


Signature (hard copy letter)

Frank Jones

Leaving the Workforce Retirement Letter

Use this resignation letter sample as a model to advise your employer that you are resigning because you are leaving the workforce. Be sure to tailor it to reflect your tone of voice and professional circumstances.

Leaving the Workforce Retirement Letter Example

Marjorie Dolan

134 Amherst Blvd.

Coronado, CO 34134



October 18, 2021

James Madison, PhD

Department Chair

History Department

Coronado College

143 Broadway

Coronado, CO 34134

Dear Dr. Madison:

I would like to inform you that I am officially resigning from my faculty position at Coronado College, effective December 1, 2021. Working here has been such a wonderful experience, and I will cherish the memories forever.

Life is fleeting, so I have decided to retire and leave the workforce so I can enjoy watching my grandchildren grow up.

I have worked at Coronado College for over 20 years, and although those were some of the best years of my life, I am looking forward to the next chapter.

I want to personally thank you for the many opportunities you have given me over the years.

I have grown personally and professionally, and am very pleased with the work I have done, the students I have been privileged to work with, and the departmental and institutional changes I have helped to effect.

I have thoroughly enjoyed my time with my coworkers and superiors, and I do hope that we will all keep in touch.

If I can be of any help during this transitional time, please let me know. Thank you again for your understanding, and I wish you all the best.


Signature (hard copy letter)

Marjorie Dolan

What is a Resignation Letter?

A resignation letter is a formal notification to your employer that you plan to leave your job. A retirement resignation letter gives your organization time to plan for your absence and begin the process of hiring your replacement.

The standard notice for most resignation letters is two weeks, but the time can vary for retirement letters. If you hold an upper-level management position, it may take your employer months to find a suitable replacement.

Consider informing your manager once you begin to make plans for your retirement so they have ample time to find and train a new or existing employee.

As with other professional correspondences, resignation letters should include the following components:

1. Heading

A written letter should have the date, the recipient’s name, the name of the company and the address at the top.

2. Salutation

When beginning a letter, include a brief greeting that addresses the recipient. If you have a personal connection with the reader, you can use their first name, like “Dear Kenesha.” For a more formal letter, it is best to use their title and last name, such as “Dear Mr. Guerrero.”

3. Body

The body can include between one and five paragraphs. The first paragraph should start with the statement that you intend to retire, including the date.

The following paragraphs can contain personal details, such as the skills you developed or your retirement plans.

For a more sincere letter, consider writing about your time at the company, and thank your employer for the opportunity to work for the organization. You can offer to assist with the transition process as well.

4. Signature

End the letter with a closing like “Sincerely” or “Gratefully,” followed by your signature and name.

Tips for Writing a Retirement Resignation Letter

Consider these tips when writing your resignation letter for retirement:

1. Tone

Depending on your position and the organization’s culture, you can choose a casual or formal tone. For instance, if you’re a manager at a golf course, your letter might be more informal than if you are a chief financial officer for a Fortune 500 company.

2. Quality

Sending a well-crafted resignation letter is important in maintaining the company’s positive perception of you.

Making sure your resignation is brief, concise, and free of errors lets your recipients know you value them and your working relationship.

After carefully proofreading and editing your letter, consider having a friend or colleague review it and provide feedback.

3. Recipients

You should deliver your letter to your manager to allow them to plan for your departure. You may also need to send a copy to your human resources department in case they need to process your benefits.

4. Delivery Method

You should try to deliver your letter in person so you can interact directly with your manager. If you work remotely, it is acceptable to email your notice.

Retirement Resignation Letter Example

Here is a retirement resignation letter example you can use as a guide when you write your own:

November 17, 2019

Ang Nguyen

FreeFlow Asset Management

2244 Courtyard St.

Albany, NY 12084

Dear Mr. Nguyen,

I am writing to inform you that I will be retiring from FreeFlow Asset Management, effective April 1, 2020. This was a difficult decision to come to, and I greatly appreciate the time I’ve spent at this company.

Your guidance, in particular, has helped me become a skilled investment advisor and a more experienced member of this firm.

In my 25 years at FreeFlow, beginning as a mailroom clerk to my current position as northwestern regional director, I have been proud of the integrity and success of this company.

My colleagues have always given the utmost care to our clients’ portfolios. I credit the quality of our workforce and services for FreeFlow’s growth.

Since managing my division, I have grown our total investment capital by 435%, and I expect this upward trend will continue after I retire.

I understand that the hiring process for my replacement could take some time, so I want to offer my help with anything you may need.

Kendrick Washington is my current assistant, and I believe he is the best candidate for my role.

Additionally, as you know, I created my own database to track and manage clients’ portfolios, and I would be happy to teach this system to any of the partners before I leave.

Many exciting plans are awaiting me shortly, including vacations with my wife and moving my granddaughter to college. Although I will miss the FreeFlow team, I am excited about the quality time I’ll get to spend with my family.

If there are any opportunities available to work for FreeFlow as a consultant, please let me know. Again, thank you for your care and concern over the past 25 years.


Gustavo Lopez

Retirement Resignation Email Example

If you need to send your resignation via email, you don’t have to include a header, but the subject line should indicate the content of the message. The following is a casual retirement resignation email:

Beth Andrade—Retirement resignation December 12

Dear Muhammad,

Though I’m sad to go, I will be retiring on December 12 after 30 years with Lancette. I’m looking forward to traveling with my husband and our dogs, Benny and Maggie. We’ve already purchased an RV and plan to drive to Florida right after Christmas.

When Lancette opened its new branches in Cleveland and Pittsburgh, I was thrilled to see the company flourish in new territories.

I sincerely thank you for the opportunity to oversee the construction of those new facilities. I’m sure your new ventures in Chicago and Milwaukee will be equally successful.

As we prepare for my upcoming departure, I want you to know that I am willing to do anything I can to make the transition easier.

I’ve been on the hiring committee for the last few candidates for my department, so I could help you interview prospective employees.

Since I have excellent working relationships with our suppliers all over the country, I would be happy to introduce them to my replacement.

I’m sure whoever you select to fill my role will do an excellent job maintaining the relationships I’ve developed over the years.

In addition to sending my good wishes, I would also like to request that you process my 401(k) and pension at your earliest convenience.

The funds will be very helpful when Dale and I begin our travels. We’ll be sure to send postcards!

With gratitude,

Beth Andrade

How to Use a Retirement Resignation Letter

Here is a list of how to use a retirement resignation letter:

1. Offer Thanks and Appreciation

Try to be gracious and let colleagues know that you value the time that you’ve spent together. Don’t be saccharine or insincere, but share honest feelings.

2. Detail Your History at the Company

If you’ve been at the company for long enough, you could probably write a book on your experiences. That’s not the purpose of this resignation letter, of course,

but providing a basic chronology can help to frame the significance of your time there.

3. Write About Future Plans

What will you be doing in the next chapter? Traveling? Spending time with family? Pursuing hobbies or volunteer work? It’s not necessary to lay out a detailed plan – just give some basics so that colleagues will know what’s next in store.

4. Last Day on the Job

Many companies organize sendoffs for their employees, especially for those with tenure who are capping off their careers. Anticipate some celebration, and do not be surprised if your letter is shared with the broader workplace.

Read Also:

What Should You include in Your Retirement Resignation Letter?

Your resignation letter is the official notice that you’re leaving your job. Since this is your formal notice, it’s important to get right.

The letter should be formatted with the same basic elements of any formal letter, plus some retirement-specific data, as well as a statement of your retirement plans.

1. Perhaps the Most Crucial Element? The date

Dating your resignation is vital because sometimes benefits hinge on not only the retirement date itself but when you provide notice.

Including the date on the letter offers a tangible way to verify when you gave notice—and how much time you provided—should a question from human resources or senior management arise.

2. Customary Salutation Addressing it to the Appropriate Supervisor.

In the body of the letter, state your intended retirement date (your last day) and your thoughts on a transition plan. If you plan to assist with the transition or help train a new person, then make those intentions known.

This act could establish more goodwill, which could go a long way if you want to transition into consulting or other part-time work in retirement. 

3. Make Yourself Available During a Specific Time Frame

You may only wish to make yourself available during a specific time frame, like three months. If that’s the case, be as clear as possible.

For example, you might say that you will be retiring on January 1, 2022, but you are willing to stay for four weeks or until a specific date to help train your replacement.

4. Remind Your Employer of Your Most Significant Achievements. 

Also, remind your employer of your current job title, how long you’ve been with the company, and your most significant achievements. 

For example, you might say, “I’ve loved my 25 years with “x” company and leading the team to create our best-selling product.”

5. Express Gratitude

If you want to add a personal touch to your letter, express your gratitude for having a rewarding career at the company and share your retirement plans. Lastly, close out the letter and include your contact information. 

You’ll need to decide how much time you want to give your employer. While two weeks’ notice is standard, many employers would appreciate a longer notice period, especially for retirement.

For example, we have a team member at my firm, Covenant Wealth Advisors, notify me of his goal for retirement two years ahead of time. 

I was super appreciative of him being so considerate because it helped me plan better. It also helped him because I was able to make his transition much more comfortable from both a timing and monetary perspective. 

It’s essential to give your employer enough notice to maintain goodwill and aid in the transition period. If you know you’re retiring at the end of this year, consider drafting your letter at least a month or so in advance. 

Even longer doesn’t hurt.

What is an Award Letter?

An Award Letter is a formal document composed by the organization or institution that supports the individual indicated in the letter financially.

Whether you need help with tuition fees or you require government assistance during your retirement or after you completed military service.

This document shows the college or state department’s approval of your claims, describes what kind of financial help you are receiving at the moment, and states the sum of money you are eligible for.

Award Letter Types

Here are the most commonly used Award Letters – official authorities and organizations can use them to notify the recipient of the award of their right to compensation or financial assistance.

Additionally, these documents come in handy whenever the person is asked to show proof of their successful claim for benefits and overall financial standing.

1. Scholarship Award Letter

Sent by a college, university, or another type of educational institution, this Letter of Award informs the student their request for financial aid in the form of a scholarship has been approved.

Usually composed after the prospective student prepares an application to attend the institution, it contains requirements and rules the recipient must comply with to receive help with education-related expenses.

2. Social Security Award Letter

If you are entitled to receive disability, retirement, supplemental security income, or Medicare benefits, you can apply for them by submitting documentation to the Social Security Agency. Retirement resignation letter.

And they will send you this document in return to confirm your right to benefits. This letter will verify the benefits you receive which can be necessary when you need a loan, mortgage, or housing assistance.

3. Department of Veterans Affairs (VA) Disability Award Letter

This document, also known as a “Benefits Award Letter” or a “VA Award Letter,” is a statement from the Department of Veterans Affairs that lists the benefits a certain individual is currently receiving.

It is often needed as proof of income – for example, if a former service member applies for a loan and has to confirm the amount of compensation they receive from the VA to qualify.

How to Write an Award Letter?

Generally, an Award Letter template will contain the following information:

‣ Name of the organization that provides the award and name of the recipient.

‣ Confirmation that the application or claim for financial aid has been accepted.

‣ Terms and requirements the recipient must follow to keep receiving the award.

‣ Request for bank account information where the money must be sent if the applicant did not provide these details before.

‣ Signature and date of the organization’s representative. A document should contain a logo of the organization or an official seal to be recognized as proof and accepted by third parties that -request it for various reasons.

Pension Award Letter Sample

A Pension Verification Letter is an official letter from the Massachusetts State Retirement Board (MSRB) which verifies your monthly pension income earnings. This letter is often used when proof of income is needed.

If you receive MSERS pension benefits, proof of benefits are often needed when applying for Medicare, loans, mortgages, other benefits, assisted housing, disability, or other retirement benefits such as Social Security benefits.

The Pension Verification Letter verifies the following information:

‣ Gross Monthly Amount

‣ Federal Tax

‣ Health Insurance

‣ Life insurance

‣ Net Monthly Amount

‣ Effective retirement benefit date

Effective date the current monthly gross amount has been in effect

‣ The retirement benefit will continue for life

Pension Request Letter Sample

Sample Pension release Letter:

Here we will provide you an example of our pension request letters written by our professional writers. They attach below a sample:

Dear Sir/Madam,

I am writing this letter to inform you that I have applied for my pension release as I am retired now and my living is depending upon this.

I have completed all the official work and submitted a copy to your admin department.

I request you to process my application as soon as possible as my family is depending on this. I have written this letter with all hopes to get a positive reply to my request.

I shall be thankful to you for this favor.


We wrote this letter just for your convenience and ease. In today’s busy world, it’s hard for someone to find the time and write such highly professional letters.

That is why we compiled this letter for you which you can easily edit after free downloading from our website.

If you did not find this letter enough according to your requirements, then please head on to our website and search for the letters which best suit your needs.

Good Luck with your pension!

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