Subject Line for Resignation Email: Drafting a subject line can make or break your resignation email, so it is very important to get it right. This guide shows you how to craft the best subject line for resignation emails.
Best Subject Line for Resignation Email Messages
When quitting a job, it’s critical to inform your boss in a professional manner. A resignation email, like a resignation letter, is the final formal step in leaving a company.
A well-written email can help you maintain contact with your former company. Learning how to create a succinct and professional resignation email is a skill that will serve you well throughout your career.
What is a Resignation Email?
A resignation email can be simply said to be an electronic alternative to a hard copy resignation letter.
We know an official email expressing your intention to leave an organization is a resignation email. You formally begin leaving your employer through these emails.
Before submitting a resignation email, it is critical to send your resignation email prior to your last day of work.
It is also often a good idea to speak with your human resource department or boss.
A short resignation email may take effect immediately or at a later resignation date, depending on the conditions of your contract.
Resignation emails serve as an opportunity to thank your employer for the opportunity and leave things on a positive note, besides being professional politeness.
When Should I Send a Resignation Email?
Most employers need you to file an official letter of resignation when you decide to leave your employment.
Typically, it is proper to notify your hiring manager in the person of your intention to quit, and then follow up with a written resignation letter.
However, in some cases, such as when you need to inform your boss of your choice immediately and don’t have time to write a formal letter, a 2 weeks notice email may be appropriate.
Your resignation email acts as a formal notification to your employer and HR department of your intention to leave.
While it is preferable to resign in person with a formal resignation letter, some circumstances, such as distant working positions, do need a resignation email.
It may grow more difficult to resign in person as more firms provide remote roles. Some company policies may require an email resignation or rely solely on email for communication.
When you need to resign urgently, an email resignation letter is especially useful because the delivery process is considerably faster than mailing a hard copy letter.
The appropriate time to send a resignation email is two weeks before the date you wish to terminate the employment. This is called a 2 weeks notice period.
Most employment contracts have this clause in the agreement.
Typically, a resignation email is a 2-week notice of resignation from you (or an employee) to the management of the company.
Reasons to Draft a Resignation Email
In an ideal world, you should resign from your job in person, which could be over the phone or by video chat if you work remotely.
Make an appointment with your boss for a peaceful, non-stressful moment, and prepare your remarks ahead of time.
It is customary to give two weeks’ notice before departing (and may well have been required by the terms of the employment contract you signed when you were initially hired). Also, add your manager’s name
A proactive, timely face-to-face talk with your manager helps to leave a great impression on you as an employee.
However, there are a variety of reasons why you might want to quit through email.
Even if you work remotely, it is advisable to speak with your boss about your resignation over the phone, but this isn’t always practical.
There may be a tense condition at your job, your supervisor may only be approachable by email, or you will need to offer notice right away. Ensure that your resignation email is as professionally written in this circumstance.
Role of Subject Line in a Resignation Email
A resignation email is one that communicates your intentions to leave a company or your place of work. Like every email sent out around the globe, a resignation email has a subject line.
The subject line for a resignation email has a significant impact on the outlook and reception of your email. The title of the email is known as the subject line in the email you are sending.
The subject line of your resignation email should be clear and concise. Your manager will sense the importance of your email and read it right away if you use the proper subject line.
Significance of a Subject Line for Resignation Email
A resignation letter’s subject line is crucial since it informs the recipient of what the email will be about.
This can assist the recipient in determining the best time to read it.
Subject lines can also influence whether the receiver opens your email when browsing their inbox.
Also, they can convey a sense of urgency to read your message as quickly as possible.
Your letter will not go into someone’s spam folder or get buried in their vast list of other incoming emails if you use an effective subject line.
It’s critical to utilize a very clear subject line when resigning from a job by email.
This will ensure that your note is read by your hiring manager or supervisor.
Different Subject Lines for Resignation Emails
There are many people to whom Resignation emails or a 2 weeks notice email can be written. The list is not monotonous since it contains several categories of people.
Below are the different types of subject lines for resignation emails. They include:
‣ Subject Line for Resignation Emails to Coworkers
‣ Subject Lines for Resignation Emails to Your Boss
‣ Subject Line for Resignation Email to Clients
‣ Funny Subject Lines for Resignation Emails
‣ Subject Line for Resignation email from a meeting
‣ Subject Line for Resignation Email to Customers
Tips for Writing Subject Lines for Resignation Emails
When crafting the subject line for your resignation letter email, keep the following guidelines in mind:
1. Maintain a professional demeanor
A resignation subject line, like a resignation letter, adopts a professional and respectful tone to assist you to maintain a good working relationship with your boss and coworkers.
2. Maintain a straightforward approach
Because subject lines are something users glance over while skimming through their inbox folders, it’s critical to make them short and simple to read.
3. Be straightforward
Make it clear in the subject line of your resignation letter that this is about your notice of resignation.
4. Be precise
You should be clear on what the email is about in the subject line. This will save the reader time and effort.
5. Use the best subject line
Focus on producing direct email subject lines rather than elaborate email subject lines. It’s the first thing your boss notices, so keep it short and sweet so he or she reads your email right away.
6. Keep it brief
The length of a resignation email should be kept to a minimum. Keep your reasons for leaving or your plans to a minimum. Make an email that is concise and to the point.
Things to Include in a Subject Line for Resignation Email
When writing an email subject line for a resignation letter, it’s critical to explain why you’re sending the message and what you want to talk about with them.
Include the phrase “resignation” to let them know this is a letter of resignation. It’s a good idea to include your entire name in your resignation letter so the company understands who’s leaving.
Include your job or department within the organization, as well as your last day of employment.
The following items should be a part of the subject line:
‣ Title of email
‣ Objective
‣ Your name
‣ Your department
‣ Your last employment day
How to Write the Subject Line for a Resignation Email
The subject line for a resignation email needs to be a quick, effective, and memorable statement. It needs to grab your reader’s attention and make them want to read the rest of the email.
Here are some examples to get you inspired.
1. Define your goal
In the subject line of your resignation letter, state your goal for your boss. Consider terms like “notice of resignation” or “resignation announcement” to accomplish this.
This makes it obvious what you want to talk about in your email and helps to avoid any misunderstandings.
2. Make your name known
It’s also crucial to include your entire name. After your declaration of intent, add a dash to start this.
While your name may appear in your email address, it’s also a good idea to put it in the subject line to make the reader’s job easier.
This informs your management of who is leaving the company.
3. Include further details
If you work for a larger organization, it’s a good idea to add your title and department so the HR manager knows who you are.
Consider providing your company’s name if your organization is part of a larger corporation so that they know who your employer was.
You can also indicate the date of your last day of employment so that the receiver is aware of your plans.
This is especially useful if you need to leave your job right away due to a family medical emergency or other unforeseen circumstances, so they can prepare.
4. Double-check the subject line of your resignation letter
Once you’ve finished creating your resignation letter subject line, proofread it to ensure that it’s error-free.
Also, to make sure that it contains all of the necessary information to assist the receiver. Look for terms that have been underlined in red, as many email services do when you misspell a word.
A subject line free of grammatical errors can assist your letter to avoid being sent to the spam folder, in addition to making it appear more professional.
If it’s more than 40 characters, consider condensing it so that it only contains the information your reader requires.
5. Use a Professional Tone
Even if you’re starting a new job, you might need to call your previous boss for recommendations. As a result, composing an email in a professional and upbeat tone.
Openings of Subject Line for Resignation Email with Samples
Of course, there are many reasons and approaches to writing a subject line for this kind of email. In this section, we analyze a few samples to follow.
1. Subject Line for Resignation Using Resignation Notice
Here you use “Resignation Notice–Your Name.”
You must utilize effective subject lines when quitting a job through email. Two weeks before your last day, send the email.
The subject line is important since it ensures that your boss identifies and reads your email.
You can discuss the reasons for your decision to leave later over the phone.
As a result, the following are some examples of excellent subject lines:
‣ Resignation notice, your full name
‣ Resignation announcement, your full name
‣ Resigning as of the date, your name follows
‣ Resignation letter, then your name on it
‣ Formal resignation, your full name
‣ Resigning effective (date), full name.
An example of this format is:
Subject Line: Resignation Notice, Shawn Williams
Greetings, Mr./Mrs (Name of whoever concerned)
This letter is to inform you that I will be retiring from my position on (date).
Thank you for all of your help and support, as well as the possibilities you’ve given me.
I shall be eternally grateful for the time and space provided to me during these priceless days.
You can contact me at any moment about anything. Before I depart, I’ll double-check that I’ve finished all of the projects I’ve been assigned.
Otherwise, I’ll have to replace someone on the same team. Please let me know if there is anything I can do to make this shift go more smoothly.
Regards (Your name).
2. Subject Line for Resignation Using Resignation Announcement
Here, you say, “Announcement Regarding Resignation–Your Name.”
The subject line of a resignation email should pique the recipient’s interest. Make sure your email’s subject line contains the phrase ‘Resignation’ if you don’t want it to go undetected.
The subject line could be something like this:
‣ Resignation–Your Name
‣ Resignation and Date–Your Name
‣ Announcement Regarding Resignation–Your Name
Keep the subject format and make sure your subject line is written in a professional tone.
Respect each other and supply the information you require. If you’re resigning on short notice, for example, provide the effective date in the subject line.
The following is a good example of how to go about it:
Resignation as of Date–Your Name
Don’t add punctuation marks
If you’re drafting a resignation letter, make sure you’re respectful throughout. When composing the subject line, keep in mind that it should be self-contained. No question marks or other punctuation marks should be used. Also, avoid using emojis.
An example of this format is:
Subject Line: Announcement Regarding Resignation, John Doe
Greetings, Mr./Mrs (Name of whoever concerned)
This letter is to inform you that I will be retiring from my position on (date).
Thank you for all of your help and support, as well as the possibilities you’ve given me. I shall be eternally grateful for the time and space provided to me during these priceless days.
You can contact me through my personal contact information at any moment about anything. Before I depart, I’ll double-check that I’ve finished all of the projects I’ve been assigned. Otherwise, I’ll have to replace someone on the same team. Please let me know if there is anything I can do to make this shift go more smoothly.
Regards John Doe.
3. Subject Line for Resignation Email Using Personalization
Try personalizing your subject line to strengthen the message your email sends. Your recipient will be more likely to open your email if you use a nice subject line.
With as few words as feasible, it should convey your message. Complete sentences in the subject line will appear shammy.
You are free to change your header, but “Notice of Resignation–Employee Name” is a courteous and fail-safe subject to include in your resignation email, in my opinion.
The dash nicely divides topic components, and the complete sentence would be roughly 40 to 60 characters long—depending on your name.
As a result, authenticity and professionalism are conveyed.
Maintaining a healthy, positive relationship with your supervisors even during the resignation process allows you to maintain a healthy, beneficial relationship with them.
As a result, it could benefit you when seeking references. If you can only send your resignation letter by email, make every effort to sound professional and kind.
The subject line can be something like this:
‣ Intent to Resign–Your Name
‣ Resigning as of [Date]–[Name]
‣ Intent of Resignation–Your Name
‣ Formal resignation from (department you’re currently in) as of today–(Your Name).”
An example of this format is:
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Subject Line: Resigning as of 22nd May 2011, Jane Doe
Greetings, Mr./Mrs (Name of whoever concerned)
This letter is to inform you that I will be retiring from my position on (date).
Thank you for all of your help and support, as well as the possibilities you’ve given me. I shall be eternally grateful for the time and space provided to me during these priceless days.
You can contact me at any moment about anything. Before I depart, I’ll double-check that I’ve finished all of the projects I’ve been assigned. Otherwise, I’ll have to replace someone on the same team. Please let me know if there is anything I can do to make this shift go more smoothly.
Regards Jane Doe.
RA
The Best Subject Lines for Resignation Emails
There are many categories of subject lines for registration emails. The following are the best you can use to make your email more appealing and professional.
1. Subject Lines for Recently Hired Employees
Here are some examples of subject lines to use for 2 weeks’ notice via email f you were recently employed or just worked for a brief time with the company:
‣ Elvis Jobs/ Resignation effective from 22nd May 2022
‣ Resignation- Smith Peters
‣ Resignation notice- Robertson McDonald
‣ Notice of resignation- Peter Delaney
‣ Immediate resignation- Adam Hughes- Sales Department
‣ Resignation- Marilyn Davies- Project manager
2. Subject Lines for Employee with a Long-Term Contract
Here are some examples of subject lines that someone might write to their employer after a lengthy period of service:
‣ Intention of resignation- Bryan Thomas
‣ Thank you for everything- Suzie Rosen
‣ Formal resignation- Michael Jackson- Last day April 5
‣ Completing my time with Delsey and Associates Law Firm
‣ Two weeks’ notice- Eric Crompton
‣ Retirement announcement- Clark Kent
‣ My resignation- Roman Phil
3. Subject Line for Emails of Resignation to Coworkers
Great coworkers are like a second family to you. You have a lot of fantastic memories together at work. As a group, you worked hard to overcome difficult difficulties. When the time comes for you to go, it’s only proper that you give them formal notice.
‣ Working with you has been a pleasure.
‣ I couldn’t have hoped for a smarter team. Thank you very much!
‣ Thank you for giving me the chance to be a part of the team.
‣ It’s time for me to start over in my life.
‣ I wish my next team was half as good as yours.
‣ I’m Proud to Have Been a Part of Such a Fantastic Team.
‣ It’s time for me to say goodbye, but you’ll always be in my heart.
‣ It’s a bummer, but I’ll be leaving soon.
‣ I’ve Had a Great Time Here, But I’ll Have to Say Goodbye Soon.
‣ This Isn’t a Forever Farewell, Team.
‣ You guys are fantastic, but I need to go my own way.
‣ I’ll be leaving you guys soon.
‣ Thank you, Team; but, I must depart.
‣ The Greatest Team Ever! It’d be difficult to say goodbye.
‣ Everyone on the team holds a special place in my heart.
4. Subject Line for Emails of Resignation to Your Boss
A good boss can be an excellent mentor, adviser, and even buddy. With these resignation email subject lines, show your boss that he or she made a difference in your career.
This is a fantastic approach to leaving your job on a high note.
‣ Thank you for the wonderful time I had working for you.
‣ Working for you has been a great honor.
‣ Thank you for being such an excellent boss.
‣ I’m Prepared to Face the World Thanks to Your Tutelage.
‣ You changed my life for the better.
‣ Goodbye, Boss, as much as I hate to say it.
‣ I’ll always be grateful for the way you helped me grow.
‣ A Sorrowful yet appreciative Farewell to a Beloved Boss
‣ For both of us, today is going to be a sad day.
‣ It’s Not a Farewell, Boss. It’s a “See You Soon” situation.
‣ It’s been great getting to know you, Boss.
‣ Thank you for pointing me toward my path.
‣ You’ll Always Be My Inspiration, Even As I Say Goodbye.
‣ You’re one of the best bosses I’ve ever had.
‣ Resigning does not imply that I have abandoned the team.
5. Subject Line for Resignation Emails to Clients
Make it easier for them to say goodbye with these resignation email subject line examples. Leaving customers can feel like saying goodbye to a buddy if you’ve worked for the same company for a few years.
‣ Thank You for Your Consistent Satisfaction and Loyalty.
‣ I’ll be resigning soon, just so you know (date of your planned resignation)
‣ I’m writing to inform you I’ll be leaving (name of company) on (date) (date of your planned resignation)
‣ It’s Been a Pleasure Serving You After All These Years
‣ I Wish I Could Have Served You Forever, But It’s Time For Me To Say Goodbye
‣ It’s an Honor To Have Served a Client Like You
‣ Please take note I will not be your (name of official position) Effective (date of planned resignation)
‣ A formal farewell to an outstanding client
‣ Serving you was a once-in-a-lifetime opportunity.
‣ Thank You For Making Me Part Of Your Business
‣ Thank You For Your Continuing Trust and Confidence
‣ Once Again Your New Sales Representative Will Be (name of the new person)
‣ I Had a Delightful Time Being Friends and Partners With You
6. Subject Lines for Resignation Email from Meeting
If you’re in a medium or high-ranking position in a firm, you’re probably in charge of a group of talented people. When the time comes for you to quit, you can inform them of your choice in a special meeting.
‣ The Final Goodbye. Meeting of Resignation on (meeting date)
‣ Please allow me to speak with you one last time (meeting date)
‣ Before I leave, let’s have one last meeting (meeting date)
‣ Sorry for the inconvenience, but I must depart after
‣ Meeting of Resignation on (meeting date)
‣ On behalf of all of you, I’d want to express my heartfelt condolences (meeting date)
‣ On the eve of an important resignation meeting (meeting date)
‣ Join Me for My Last Meeting on (meeting date)
‣ The Correct Way To Say Goodbye
‣ Let’s have one last business meeting before the end of the year (meeting date)
‣ Meeting to Discuss Important Task Turnover I’ll be resigning on (meeting date)
‣ Let’s get together and talk about it (meeting date)
‣ I’d like to see you one last time before I leave. (meeting date)
‣ Official Announcement of My Resignation on (meeting date)
‣ With You Let Me Officially Announce My Resignation on (date of your planned resignation)
7. Humorous Subject Lines for Email Resignation
Resignation is usually a sorrowful occasion, yet it can also be amusing. Look at these amusing resignation email topic lines.
‣ It’s the end of the road for us.
‣ It’s time to call it quits.
‣ I think it’s time for me to leave.‣ I’m going to go, but I’m bringing you a cake.
‣ Because my small business is expanding, I must depart.
‣ Let’s Have a Beer and Pizza After This Drama.
‣ Having a Pizza Party to Say Goodbye.
‣ I’m not sure why my team is so cheerful today.
‣ Don’t Be Afraid to Cry! I’m only a few steps away.
‣ I must leave because the future is calling.
‣ It’s all about the money and nothing else.
‣ This is a Farewell, but a Welcome to My New Business.
‣ Welcoming You To (name of the business you just established yourself).
‣ Please release me. Please!
How to Write a Two-Week Notice Letter
It is advisable to leave certain facts out of your letter, regardless of whether you’re unhappy about what happened at work.
Instead, concentrate on delivering the following three crucial points regarding your departure that your employer will require:
‣ A written statement confirming your intention to quit your employment at the organization. The date on which you will leave the company.
In terms of handing off large projects to other staff members, transition information is important.
‣ Begin by filling out the subject line of your resignation email with a clear sign that you are providing notice. In the subject line, simply write “Two Weeks’ Notice” or “Notice of Resignation.”
‣ Start with a typical salutation to your immediate supervisor in your email.
You can write this opening more professionally as “Dear Ms. Smith,” or you can start with “Hi Jane” if you have a tighter working relationship with your supervisor.
‣ Then, if you’re giving your employer the normal period of notice, show that you’re leaving the company and that this email serves as your two-week notice.
Provide the precise date of your last day of employment with the organization.
‣ Share transition specifics, such as naming backup colleagues to whom you plan to hand off current projects and assignments.
Before your last day of work, you could offer to give your boss a status update on each of your projects.
‣ Give your contact details information if you want the company to contact you if they have any questions in the future.
‣ Express your appreciation for your time at the company and your boss’s help during your time there.
‣ Finish with a formal phrase like “Sincerely” or “Best regards.” E.g. Sincerely (Name)
Tips for Writing a Resignation Email
Here are some pointers on how to write a resignation email:
‣ Give at least one week’s notice. Employees who have worked in a company for at least one month but less than two years are entitled to at least one week’s notice in the United States.
Those with two years or more of continuous work are also entitled to one week’s notice for each full year of service, up to a maximum of 12 weeks.
However, in practice, most employees give two weeks’ notice.
‣ Never, ever, ever complain. Never complain in a resignation letter, no matter how upset you were while working for the company.
‣ Keep it concise and avoid criticizing your boss or coworkers.
‣ Pose pertinent questions. Use this time to raise questions about your last payment and any other benefits that are still pending with your employer.
‣ Make sure your email is error-free. It’s usually a good idea to double-check your email for grammatical or spelling issues.
‣ Send it to your boss through email. When submitting a resignation email, always ensure to address it to your immediate supervisor and include a carbon copy (cc) to the human resources department. If your employer disables your work email account, send a copy to your non-work email address.
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